SxS | Calandar & Milestones
Effective date: October 17, 2026
This policy explains how SxS | Calandar & Milestones (the “Bot” or “Service”) processes information to operate a Discord-based Sword x Staff calendar and milestone service. We aim to minimize data collection.
Server configuration: The Bot stores Discord server (guild) IDs and server-level configuration, including the selected Sword x Staff server, season, roadmap preferences, and other settings.
Command interactions: Discord supplies information required to process commands, potentially including a user’s Discord ID, server ID, command parameters, and permissions. This information is processed to respond to interactions. The Bot is not designed to store persistent individual user profiles.
Diagnostics: Limited technical and error logs may be generated for reliability, troubleshooting, and security. These can contain technical details and identifiers relevant to an error.
We do not intentionally collect ordinary Discord conversation content, passwords, payment card information, or sensitive personal information.
Information is processed to provide server-specific schedules and milestones, maintain configuration, respond to commands, verify permissions, troubleshoot issues, protect the Service, and comply with applicable law. We do not sell personal information or use it for targeted advertising.
Server configuration is retained for as long as needed to operate the configured Service. Diagnostic logs are retained only as reasonably necessary for troubleshooting and security, subject to applicable legal obligations. Information no longer required is deleted or anonymized as appropriate.
Removing the Bot does not necessarily cause immediate automatic deletion of stored server data. Authorized administrators can request deletion as described below. We review and handle valid requests within applicable legal requirements. Automatic deletion behavior and fixed diagnostic-log retention periods have not yet been established.
We do not sell information. Hosting, database, and infrastructure providers may process information as necessary to operate the Service, subject to applicable safeguards. Information may also be disclosed where legally required. Discord independently processes information under its own privacy policy.
The Bot uses hosting infrastructure outside Canada. Information may be stored or processed in other jurisdictions with different privacy laws. Safeguards required by applicable law will be applied. The specific provider and location should be confirmed once infrastructure is finalized.
We aim to apply reasonable technical and organizational safeguards to protect information against unauthorized access, alteration, loss, or disclosure. No system can guarantee complete security.
Subject to applicable law, people may request access to, correction of, or deletion of personal information processed by the Bot. An authorized server administrator may request deletion of the server’s stored configuration.
To make a request, join the official Discord support server and contact the operator or support team privately. For server deletion, provide the relevant server ID. We may verify identity or server administration authority. Requests are handled within legally required timeframes. Do not disclose passwords or sensitive credentials.
The Service is intended for people eligible to use Discord under its applicable age rules. We do not intentionally seek data from people ineligible to use Discord and will take appropriate steps if such data is reported.
This policy may be revised as the Service or legal requirements change. Changes will be published with an updated effective date and any additional notice required by law.
For privacy questions and data requests, contact the operator through the official Discord support server.